P11D deadline is approaching: What employers need to do now
16.06.2026As we reach the halfway point of the year, employers should be turning their attention to one of the key compliance deadlines in the payroll calendar - the submission of P11D forms.
If your employees have received benefits or expenses outside of their regular salary, HMRC may require these to be reported through a P11D. Missing the deadline or submitting inaccurate information can lead to penalties, additional administration and unnecessary stress.
The good news is that with the right processes and payroll software in place, staying compliant doesn't have to be complicated.
What is a P11D?
A P11D is a form used to report employee benefits and expenses that aren't processed through payroll.
Examples of this include:
- Company cars and fuel benefits
- Private medical insurance
- Interest-free or low-interest loans
- Living accommodation
- Certain travel and subsistence expenses
- Other employee perks and benefits
Employers must submit a separate P11D for each employee who has received reportable benefits during the tax year.
Important P11D deadlines
For the 2025/26 tax year, employers should be aware of the following dates:
- 6 July 2026 – Deadline for submitting P11D forms to HMRC
- 6 July 2026 – Deadline for providing employees with copies of their P11D information
- 22 July 2026 (or 19 July if paying by post) – Deadline for paying any Class 1A National Insurance owed on benefits
Although these deadlines may seem some way off, gathering the required information can often take longer than expected, particularly for businesses with multiple benefits schemes or manual processes.
What employers should be doing now
Review employee benefits
Start by identifying any benefits or expenses provided during the tax year that may need to be reported. This could involve working with HR, finance and payroll teams to ensure nothing is overlooked.
Gather accurate records
Check that all relevant records are complete and up to date. Missing information can delay submissions and increase the risk of reporting errors.
Confirm payroll treatment
Some benefits may already be payrolled through HMRC's payrolling benefits system. If a benefit has been payrolled correctly, it typically won't need to be included on a P11D.
Review your records carefully to ensure you're reporting only what is required.
Calculate Class 1A National Insurance
Employers are responsible for paying Class 1A National Insurance Contributions on most taxable benefits. Calculating these accurately before the deadline can help avoid unexpected costs or corrections later.
Prepare early
Leaving P11D reporting until the last minute increases the risk of mistakes and missed deadlines. Preparing now gives you time to identify issues, gather supporting information and ensure submissions are accurate.
How MyPAYE can help
Managing payroll compliance alongside the day-to-day demands of running a business can be challenging, especially when deadlines such as P11D reporting come around.
MyPAYE from Liquid Accounts is designed to make payroll management straightforward while helping businesses stay compliant with changing legislation.
Key features include:
- Dedicated P9 and P11D functionality to calculate and track expenses and benefits
- Full filing capabilities to HMRC
- Automatic retrieval of HMRC notices and payroll data
- Real Time Information (RTI) submissions
- Statutory pay calculations
- Auto Enrolment management
- Cloud-based access with no software installation required
Because MyPAYE is cloud-based, businesses can manage payroll from anywhere while benefiting from automatic updates whenever legislation changes.
For employers looking to reduce administration and improve accuracy, having P11D functionality built directly into payroll software can save significant time and effort during reporting season.
Stay ahead of the deadline
The P11D deadline may arrive quickly, but taking action now can help you avoid unnecessary pressure later. By reviewing employee benefits, gathering accurate records and using payroll software that supports P11D reporting, employers can approach the deadline with confidence.
If you're looking for a simpler way to manage payroll and P11D submissions, get in touch to see how MyPAYE from Liquid Accounts can help streamline your payroll processes and keep your business compliant all year round.
Sign up for a free trial today and see how our cloud accounting software can benefit your business.
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